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24 / Real Estate & Construction

Private AI Document Automation for Crew & Supplier Paperwork

We put an AI on POSH's own servers that reads crew passports, visas and supplier paperwork the way a person would, tells the team what is about to expire, and none of that paperwork ever leaves POSH.

Client
POSH India Offshore Pvt Ltd
Stack & approach
MaritimePrivate AIOn-PremOpen-Source LLMOCRPostgreSQL
Interface screens from Private AI Document Automation for Crew & Supplier Paperwork
Interface, from the 360Labs case-study deck (page 33).

The problem

POSH runs flagship vessels at day rates of $600K-$1M, where a lapsed crew pass, a stalled PR or a misplaced vendor quote costs more in downtime than preventing it. Critical office workflows ran on email chains, Excel and the memory of a few people.

Solution & architecture

6 lightweight AI tools deployed entirely on POSH infrastructure: no data leaves the network. A reading AI scans crew documents, quotations, PRs, GRNs and vendor paperwork, checks them against simple rules, and drives an expiry dashboard and a single morning exception report of only what needs action today. Open-source Llama 3 / Mistral run locally on the POSH server.

Why it is built this way

  • Crew IDs stay in-house

    Never sent to any outside AI

  • Vendor prices stay private

    Seen only by POSH

  • No cloud dependence

    Runs on the POSH server, even offline

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